<h3>SUMMARY</h3><p>The Payroll Specialist for Payroll Intake/Upload will effectively and accurately use automated methods and systems to access emailed timesheet and billing backup documentation from assigned mailboxes, apply macros to rename each document attachment, update tracking spreadsheet by brand as having received the data, distribute processed documentation back to the respective brand’s shared access area for Field payroll to process for payment. The Intake Specialist will also be tasked with upload of verified data in respective brand Bullhorn from Vendor Management Systems (VMS), Kronos (Montefiore) and ad-hoc special payments (holiday bonuses) into Bullhorn Time &amp; Expense for processing in a timely manner.</p><h3>RESPONSIBILITIES</h3><ul><li>Collect and process documentation received from various Ingenovis brand Field payroll inboxes utilizing established processes and software and macros to complete accurate Intake to assist Field payroll in having timely documents to process, recording accurate receipts, sending feedback to clinicians with documents in error preventing full expected payment.</li><li>Will be expected to handle Bullhorn File Management for assigned brands / assigned Bullhorn instances which includes:<ul><li>handling the Extensions file for Match List and Time Off Policy updates as needed by brand as assigned,</li><li>pulling the Departments/Placements/Assignments report from BH Canvas to review and update before loading to ADP,</li><li>reviewing and updating the auto-produced EMP files from Bullhorn across all ADP fields to assure smooth importation into ADP WFN for Fastaff, Trustaff Phys Svc; similar file extraction and review process for Springboard, HCS for Paycom and Paycor but returning to designated staff for import,</li><li>running required ADP Custom Reports after each EMP file is loaded (Status and File #),</li><li>using FileZilla or WinSCP to send the ADP reporting results back to the appropriate Bullhorn instance,</li><li>maintaining Time Off Policy assignments within ADP for Sick accruals by Ingenovis brand, running the Time Off Import Template by ADP Company Code and loading as Time Taken to update balances each week, then creating and loading the <a href="https://himalayas.app/companies/ingenovis-health">Ingenovis Health</a> Accruals Balance report to BTE as well as a shared location for Front Office access by brand.</li></ul></li><li>Must be open to working Sunday-through-Thursday to provide timely document intake; may be asked to work Monday-through-Friday for Upload, off-cycle Intake, file processing, reporting and ticket research/resolution especially on Fridays or as-needed for backup for PTO.</li></ul><ul><li>Tests and documents new and existing systems and processes that will aid in the overall functionality of the business.</li><li>Develops internal working relationships across the business to drive growth, engagement, and results.</li><li>Collaborates with cross-functional teammates, leade