<p style="min-height:1.5em">Hi, I'm Alex, Finance Manager at FeedbackFruits. 👋</p><p style="min-height:1.5em">Our Finance team is ramping up over the next couple of years, and we are looking for someone to join the team on a <strong>24-32 hour basis</strong>! Finance here runs across two entities, a Dutch BV and a US Corp, each with its own invoicing, tax and banking rules. Our customers are universities all over the world, so the work ranges from a straightforward Dutch invoice to a US procurement portal with its own supplier onboarding forms and submission rules. The role is broader than most financial administration jobs at this level, and we are searching for someone who's ready to own it.</p><p style="min-height:1.5em">I'm looking for a Financial Administrator to take on our day-to-day operations: billing and collections on the receivables side, supplier invoices and payment runs on the payables side, and the Finance mailbox where everything is coordinated. A lot of our processes are still manual, with limited documented processes. You'd be doing the work and improving it at the same time, formalising operating procedures as you go. The ideal team member is someone who notices when a workflow is clumsy, and is proactive in addressing it.</p><p style="min-height:1.5em">We're a small team of two, and we support the wider organisation with a vast range of topics. You'd work closely with our New Business and Partner Success teams when it comes to billing, and with our Marketing team when it comes to purchasing. When an invoice goes out on time, a university pays on schedule or a purchasing inquiry is resolved ahead of an event, that's visible, and it will be thanks to you. Financial administration can often be limited to a narrow scope of topics within a larger team. If you're eager to get the full picture of operations in a company with an international customer base, this is the right place for it.</p><p style="min-height:1.5em"></p><p style="min-height:1.5em"><strong>What you'll do:</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Send out sales invoices on time. This includes setting up new customers and uploading invoices to procurement portals such as Ariba and PaymentWorks</p></li><li><p style="min-height:1.5em">Set up and maintain customer subscriptions in the ERP system based on signed contracts, and create invoices and credit notes for all legal entities</p></li><li><p style="min-height:1.5em">Keep track of unpaid invoices, send payment reminders to institutions that haven’t paid, and flag invoices that stay unpaid</p></li><li><p style="min-height:1.5em">Partner with Sales and Partner Success to address billing and payment queries</p></li><li><p style="min-height:1.5em">Ensure supplier invoices and expenses are processed on time</p></li><li><p style="min-height:1.5em">Prepare the weekly payment run for approval</p></li><li><p style="min-height:1.5em">Compare bank transactions with our accounting records and reso